Why Construction Finance Needs a Better Way to Handle Project Documents and How Central Inbox Makes It Possible

Every real estate project creates a steady stream of invoices, pay applications, and supporting documents. And every developer knows the truth: most of these documents are delivered in the most unstructured way possible — email.

Despite all the tools available today, the inbox still ends up being the first stop for critical project information. And while email is convenient, it was never designed to be the backbone of project financing.

The result?

• Documents spread across inboxes, shared drives, and forwarded threads
• Vendors unsure of where to send what
• Manual sorting that eats hours every week
• A constant risk of missing or misfiling something important
• Teams spending more time managing documents than managing projects

This isn’t a technology gap — it’s a workflow gap. Teams don’t need more information. They need clarity, consistency, and a reliable path from email to action.

That’s why we built Central Inbox.

Introducing Central Inbox — One Email for Every Project Document

Central Inbox, powered by Rabbet AI Document Router, brings structure to one of the most unstructured parts of the development workflow: collecting and organizing vendor documents.

Instead of keeping track of a different email address for every project, developers can now give vendors one simple email address. Rabbet handles the rest.

It’s a small change that creates a big shift in how teams work: less chasing, less guessing, and far fewer opportunities for documents to fall through the cracks.

Why Central Inbox Matters for the Industry

Document intake may not be the flashiest topic in construction finance, but it’s one of the most foundational. When document collection is inconsistent or unclear, every downstream process slows down — draw reviews, invoices, budget updates, reporting, and project forecasting.

A smooth intake process leads to better:

• Visibility: Everyone sees new documents in one place.
• Accuracy: Fewer errors caused by misplaced or misrouted files.
• Speed: Teams can move documents into the right workflow immediately.
• Confidence: Nothing gets lost, and every decision is tracked.

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This is the type of operational lift that compounds over time — across vendors, across projects, and across the entire portfolio.

How Central Inbox Works

1. Vendors email one Central Inbox address

You give GCs and vendors one easy-to-remember address for all project documents. No more managing separate project inboxes or fielding vendor questions.

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2. Rabbet AI Document Router suggests the right project and draw

Rabbet automatically matches documents to the correct project and automates the draw selection. Your team just confirms and moves on.

3. Your team confirms with a click

Users approve each suggested match before anything is routed, maintaining the level of control and accountability developers expect.

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4. Documents move directly into your workflow

Once your files land in the right project and draw, our system auto‑extracts vendor, project, and coding details so your documents power insights, reporting, compliance, approvals, and draw packaging.

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The Outcome: Less Admin, More Momentum

Central Inbox turns a messy, manual workflow into a clean, reliable system:

• One email for all vendors
• One place to manage every incoming document
• AI-assisted routing that reduces manual effort
• Human review that protects accuracy and internal controls

It’s a simple solution to a widespread problem and a meaningful step forward in helping teams keep projects funded, organized, and moving.

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What Customers Are Saying

“Rabbet’s Central Inbox has been a smooth addition to our process. Our team already routes all invoices through our AP inbox, so adopting this feature was seamless. This new feature has significantly reduced errors in invoices being emailed to the wrong project in Rabbet. One simple email address and Rabbet does all the leg work in assigning to the correct project. Love it!” — Jennifer Davila, Parallel

“Rabbet’s Central Inbox gives us a single destination for all incoming invoices, bringing consistency to our process and reducing the chance of documents landing in the wrong project. I can review and route everything in one place, confirm the AI’s work before finalizing, and the AI-driven routing has been accurate and easy to work with. The pilot has been promising, and we expect to cut our document-intake steps from five to one when we roll this out to our vendors.” — Tammarra Kutz, InLight

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Get Started With Central Inbox

Central Inbox is now available for all developer accounts. If you’d like to enable it or see a quick walkthrough, our team is here to help. Schedule time with our team today.

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